- Feature Links
- Online Forms
Online Forms
Index of Forms
Choose a topic to be taken to forms related to that department or subject:
- Attendance/Home Bound Schooling/Homeless/Home School
- Discrimination/HarrassmentEmployee
- Benefits/Insurance
- Facility Use
- Field Trip Permission Slip
- Finance/Payroll/Personal Leave
- Free and Reduced Meal Applications and Payments
- Fundraising
- Health Form/Medical Release/Student Insurance
- Personnel/Jobs
- Purchasing/P-Cards/Declining Balance Cards
- Safety/Maintenance
- School Enrollment
- Special Dietary Needs
- Staff Development
- Technology/Computers
- Transportation
- Travel
- Volunteer Forms
- Worker's Compensation
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Links to Forms
Attendance
- Application for Out-of-School Attendance Area (PDF) - Revised January 2015
- Application for Educational Leave for a Student (DOCX)- return to school principal
- Application/Referral Form for Homebound Services (PDF)
- Chronic Health Condition Statement (PDF)
- Homeless Notification Form (PDF) - to report students who may be homeless
- Request for Individual Exception to Attendance Requirement (PDF)
- Notice of Intent to Home School (DOC)
- Student Residency Form (PDF) - required for enrollment for all students (may type and print)
For proof of attendance for driver's licenses - call Hampshire High School (HHS) at 304-822-5016, either Megan Fuller, ext. 1011 or Adam Feazell, ext. 1002.
Discrimination/Harassment
Employee Benefits/Insurance
- AAA Membership Form (PDF)
- PEIA Online Forms and Downloads (goes to Public Employees Insurance Agency website)
- CompBenefits Forms:
Facility Use
- Request for Use of Facility (HHS) (DOCX) - requires signatures of Principal and Athletic Director
- Use of School Facility Request Form (PDF)
Field Trip - Approved County Permission Slip
Finance/Payroll/Personal Leave
- Payroll Forms and Time Sheets
- Homebound Instruction Record and Timesheet (PDF)
- Homebound Instruction Record and Timesheet (PDF)
- Overtime Authorization (PDF)
- Long Term Substitute Report (XLS)
- Request to Use an In-Lieu Day (DOC)
- Request to Work an In-Lieu Day (DOC)
- Teacher/Pupil Ratio (1st to 6th) (DOC)
- Teacher/Pupil Ratio (Kindergarten) (PDF)
- Time Sheet - Bus Driver (XLS)
- Time Sheet - Hourly (PDF) - revised December 2013
- Time Sheet - More than 200-Day Contract (PDF)
- Time Sheet - Service Personnel (PDF)
- 20/24 Payroll Selection Form (PDF)- Select to get paid over 20 or 24 pays
- Personal Business Day Request
- Personal Leave
- Ta Withholding
- Banking - Direct Deposit (PDF)
Free and Reduced Meal Applications and Payments
Fundraising
- Auto-donor form (DOCX) for the public to donate to TAA
- Auto-donor form (DOCX) for Hampshire County Board of Education Employees to donate to TAA
- Cash Receipts Summary (PDF)
- Cash Receipts Summary (XLS) (Excel version to complete on computer)
- Fundraiser Application Form (PDF) (Revised July 2013 to replace all old forms)
- Fundraiser Profit/Loss Report Form (PDF)
Health/Medical/Student Insurance
- Emergency Procedure Card (PDF) - to be completed and sent to school to update information
- Medical Information Release Form (FERPA) (PDF) (may be typed, then printed and signed
- Medication Authorization Form (PDF)
- Student Accident Insurance Enrollment Forms, Instructions and Claim Forms - available from QBE Insurance Company
Personnel/Jobs
- All - Drug Free Workplace Verification Statement (PDF) (required of all employees)
- Coaching - Authorized Certified Coaches Guidelines (PDF)
- SearchSoft Online Job Application (on Teach West Virginia website)
- SearchSoft Employee Online Job Transfer Application (on Teach West Virginia website)
- Volunteer Form (PDF)- requires signature of principal at school where volunteering
Purchasing/P-Cards/Declining Balance Cards/Fundraising
- Declining Balance Card Application (PDF) (for Faculty Senate funds)
- Declining Balance Card Log (PDF) Revised July 2015
- Declining Balance Card Procedures (PDF)
- P (Purchasing)-Card Procedures (PDF)
- P(Purchasing)-Card Log (PDF)Revised April 2016
Safety/Maintenance
- Custodial Supply Order Form (PDF) - updated for 2014 to 2015
- Fire Drill Exit Safety Report Form (PDF)
- School Dude Access (PDF)
- School Fire Exit Drill Safety Report (PDF) - must be posted at all schools
- Unusual Incident/Accident Report Form - Student Revised (DOC)
- Unusual Incident/Accident Report Form - Student Revised (PDF)
- Unusual Incident/Accident Report Form - Employee (PDF) - Must be reported SAME DAY as the incident
School Enrollment
Special Dietary Needs
Staff Development
Technology/Computers
For teachers:
- Acceptable Use and Email Forms (PDF)
- End of Year Technology Checklist (PDF)
- Equipment Sign Out Form (PDF)
- Password Keeper Form (PDF)
- Technology Inventory Forms
Transportation/Field Trips
- Passenger Manifest (PDF)
- Passenger Manifest (RTF) must be given to driver
- Trip Request (PDF) - for initial use only if required by school - Do not send to the Board/Transportation as all trips must be entered in Transfinder by school for approval!
- New Bus Enrollment Form (PDF) (2021-2022)- to enroll new students in the transportation system
- New In Lieu Monthly Documentation Form (PDF) (2021-2022) - monthly in lieu reimbursement form
- New In Lieu Application Form (PDF) (2021 to 2022) - request to transport student(s) in a personal vehicle
Travel Requests & Reimbursement Forms
- Travel Request Form for In or Out-of-County Travel (XLS) - Must have an approved trip request to receive reimbursement
- Travel Request Form for In or Out-of-County Travel (PDF) - Must have an approved trip request to receive reimbursement
- Mileage Chart - New (PDF) - At 56 cents per mile for travel after January 1, 2021
- In-County Expense Form (XLSX) - For travel after January 1, 2021
- Out-of-County Expense Form (XLSX) - For travel after January 1, 2021
Volunteer Agreement Form
- Updated Volunteer Form (DOC)- updated to 2021 22- Please use this new form
- Also complete the following:
New Tuberculosis Statement (PDF) - required for all new employees and volunteers starting 2015 to 2016