INVITATION TO BID BID YEAR: 2023 -2024
BID NAME: PHOTOGRAPHY
See attached documents: Bid Documents (Documents include Bid Sheet, Vendor Tax Information & Affidavit and No Bid Sheet.)
Period: July 1, 2023 -June 30, 2024 with option to renew for two additional years. Bid Due Date: June 21, 2023 at 4:00pm
Hampshire County Schools will accept sealed bids for class/sports/action/extracurricular pictures for Hampshire High School. Please be sure to complete the purchasing affidavit and agreement addendum and return them with your proposal. If your company does not wish to bid, please return the ''No Bid" reply form. Return any documents to the address above by date due.
In compliance with the terms and conditions, unless otherwise noted, the undersigned offers and agrees if the bid is accepted, to perform services upon which prices are quoted at the price set within the time specified. HCBOE will review bids for student body and extracurricular photos. It is possible two vendors could be selected, one for student body and one for extracurricular.
The Hampshire County Board of Education reserves the right to reject any and all bids, waive informalities and make decisions deemed to be in the best interest of Hampshire County Schools.
BID SPECIFICATIONS:
- The photographer will work closely with the Principal, and/or the Principal's designee in securing class/sports/action/extracurricular photos for resale.
- Include commission percentage HHS would receive from photo servicing
- State amount of turnaround time in processing underclassmen photos
- Provide any services you would offer that might be unique
- Include pricing per picture and package. Preference will be giving to pricing with no sitting fee in an effort to include all students in yearbook.