Travel Requests & Reimbursement Forms

Travel Requests

• Travel Request Form for In or Out-of-County Travel (XLS) - Must have an approved trip request to receive reimbursement
• Travel Request Form for In or Out-of-County Travel (PDF) - Must have an approved trip request to receive reimbursement

Reimbursement Forms

For travel beginning January 1, 2023 at 65.5 cents per mile:

• NEW Approved Mileage Chart - 1/1/2023- At 65.5 cents per mile 
• NEW In-County Expense Form (XLSX) - For travel starting January 1, 2023 
• NEW Out-of-County Expense Form (XLSX) - For travel starting January 1, 2023 

For previoius travel at 62.5 cents per mile for travel before January 1, 2023

• In-County Expense Form (XLSX) - For travel before January 1, 2023
• Out-of-County Expense Form (XLSX) - For travel before January 1, 2023

Please Note

Effective July 1, 2012, the Hampshire County Board does not reimburse for meals during the day unless the trip involves an overnight stay. The Internal Revenue Service (IRS) regulations have changed and any meal reimbursements for "day" travel must be added to your W-2 as taxable income. As a result, our travel policies now reflect that meals will only be reimbursed for overnight trips.